Health & Safety at The Oakwood Club Ltd trading as Sandown Sports
INTRODUCTION
The Policy of The Oakwood Club Ltd trading as Sandown Sports, in regard to health & safety is to take all reasonable practicable steps to promote healthy and safe working conditions for all employees and ensure the health and safety of all other persons who visit or use the premises.
It is the company’s intention to do everything practical in financial and professional terms to ensure that this happens. Its duty of care to both employees and visitors is its number one priority and the intention is that they should never be put in a position of risk intentionally, either by or through the facility’s condition or employees’ actions. In addition, the company operates a health & safety strategy that is both regularly reviewed and flexible in terms of reacting to each and every reportable accident or injury.
The policy document includes a Statement of General Policy on Health and Safety at Work, together with details on the responsibilities, organisation and arrangements for carrying out the policy in accordance with the Health & Safety at Work etc. Act 1974 and other relevant legislation.
While the managing director accepts the ultimate responsibility for health & safety on the sports club premises, all members of staff are expected to play their part in Health & Safety and to carry out their work safely and in accordance with the company’s policy, procedures and safety rules. Staff has a greater responsibility in terms of health & safety management due to the nature of leisure operation, which involves extended opening hours.
This policy is applicable to all employees of the company, plus self-employed instructors, temporary staff and any sub-contractors. Each and every member of staff should read and understand this document and if any part is unclear, they should request clarification from the managing director. The policy will be reviewed at least once a year or as necessary if there are any significant changes.
The Oakwood Club has a system of ongoing monitoring and review to ensure that all aspects of health & safety are carefully managed and controlled.
HEALTH & SAFETY POLICY
MANUAL HOLDERS
The Health & Safety Policy Manual is issued to the following:
1 William Saville Managing Director
2 Dan Zammit-Lewis Director
3 General Copy Sports club bar office
HEALTH & SAFETY POLICY STATEMENT
The Oakwood Club recognises and accepts its responsibilities to carry out its business in a safe and healthy manner, and is committed to the health, safety and welfare of its employees, and others who may be affected by their actions.
In accordance with the Health & Safety at Work etc. Act 1974, The Oakwood Club will implement standards of health, safety and welfare which comply with the requirements set out, together with other relevant statutory regulations and requirements and any subsequent amendments.
The Oakwood Club will as far as be reasonably practicable:
1. Provide and maintain: safe and healthy working conditions and premises, safe equipment, machinery and systems of work, that are without risk to health, safety and welfare.
2. Carry out a risk assessment, including fire risks, to assess the health & safety risks to employees, its members, members of the public, and others, who may be exposed as a result of their work, activities or facilities and to take appropriate actions and precautions to eliminate, reduce or control any risks.
3. Provide adequate funds and resources to meet the requirements for health & safety, and ensure that appropriate insurance cover is provided and maintained.
4. Provide adequate information, supervision, training and instruction as necessary, together with consultation, to enable all employees to work safely and effectively and contribute positively to their own health and safety at work.
5. Provide suitable and appropriate personal protective equipment (PPE), and ensure that it is used/worn as required, and that the necessary instruction, training and supervision is given.
6. Make arrangements for safe use, handling, storage and transportation of all hazardous substances and materials.
7. Ensure all accidents, incidents, near misses and dangerous occurrences are investigated, that they are correctly reported and recorded, and corrective and preventive action is taken. That accident records will be kept confidential and secure in line with Data Protection requirements. That adequate first aid arrangements are provided.
8. Take measures to protect those persons who are not in the employment of The Oakwood Club who may be affected by its activities or facilities, from exposure to risks to their health, safety and welfare. This includes liaison with others employers, contractors or occupiers sharing the same workplace, so everyone’s health and safety is protected.
9. Appoint competent people to assist The Oakwood Club in meeting its statutory duties and other requirements, including, as appropriate, specialist external advice.
10. To institute systems and procedures to ensure that health & safety requirements are met in an ongoing manner, and that statutory duties are met at all times. This includes adequate recording, control measures, monitoring and reviewing procedures.
Employee responsibilities:
Every employee has a legal obligation whilewhile at work to take reasonable care for their own health and safety, and for others who may be affected by their actions, or by their neglect. Employees must:
⦁ Co-operate fully with The Oakwood Club and others, to ensure all statutory duties and requirements for health & safety are complied with.
⦁ Not intentionally, or recklessly, interfere with or misuse any aspect or anything provided in the interests of health, safety and welfare.
Signed: ................................................................. Date: .................................... DIRECTOR – THE OAKWOOD CLUB
SUMMARY OF HEALTH & SAFETY RESPONSIBILITIES
Overall responsibility for Health & Safety Dan Zammit-Lewis - Director
Day to day administration and implementation Jamie Jackson
of the Health & Safety Policy - Health & Safety Manager
Health & Safety Training, Risk Assessments, with assistance from Liz Witham
COSHH, and Display Screen Assessments, - Manager
Policy review, monitoring health & safety.
Safety Inspections, Fire drills, Fire extinguishers,
Investigating Accidents, Safety Equipment, PAT
FIRE WARDEN/S Duty Managers
FIRE DRILL ASSEMBLY POINT TOP CAR PARK
APPOINTED PERSON/S FOR FIRST AID See list displayed on notice boards
LOCATION OF FIRST AID KITS Sports club bar, Reception and Gym
LOCATION OF ACCIDENT BOOK Sports club reception
PERSON RESPONSIBLE FOR KEEPING Liz Witham
ACCIDENT RECORDS SAFE AND SECURE
LOCAL HOSPITAL St Peter’s Hospital
Guildford Road, Chertsey,
Surrey, KT16 0PZ
or
Kingston Hospital
Galsworthy Rd,
Kingston upon Thames,
Surrey, KT2 7QB.
HEALTH & SAFETY RESPONSIBILITIES
THE MANAGING DIRECTOR
The managing director has overall responsibility for all aspects of health & safety, and it is his responsibility to ensure that:
1) He takes full responsibility for all aspects of health & safety within The Oakwood Club.
2) The policy is effectively administered, monitored and the necessary changes are made to reflect changes in legislation and any changes within the company.
3) All levels of management and employees understand the requirements placed upon them by this policy.
4) Adequate funds and resources are made available to meet the requirements of health & safety and this policy.
5) Appropriate insurance cover is provided and maintained, and that a copy of the current employer’s liability insurance certificate is prominently displayed.
6) A risk assessment, including a fire risk assessment, is carried out to identify any hazards, and the necessary protective and preventive measures are put in place to reduce risks as far as is reasonably practical.
7) All accidents and incidents are correctly reported and recorded, are investigated and that action is taken to prevent re-occurrence. That accident records are kept secure and confidential in line with data protection requirements. That there are adequate first aid arrangements.
8) All employees receive adequate and appropriate health & safety instruction and training.
9) Only suitably and currently qualified instructors are employed to coach, teach or supervise classes and the gym.
10) Health & safety information is distributed to all employees and they are informed of any changes in legislation.
11) Safe working practices are observed and followed.
12) When employees do not comply with the health & safety policy, procedures and requirements, that action is taken in line with the company’s disciplinary procedure.
13) That any hazardous substances and materials are assessed, stored and handled in accordance with established rules and procedures.
14) All equipment on site is regularly checked, serviced and maintained and safe guarded in accordance with the relevant legislation and has the required certificates of inspection or examination.
15) All equipment is only operated by trained and experienced personnel and all repairs to equipment are carried out in the proper manner.
16) That suitable and appropriate personal protective equipment (PPE), meeting legislative requirements, is provided and is worn/used correctly; is maintained and kept in good condition and that training and instruction are given.
17) Provision is made at management meetings to discuss health & safety matters.
18) Joint consultation and participation with employees are encouraged to promote and maintain health & safety at work.
19) Good general working conditions are maintained by the provision of adequate facilities such as heating, lighting, ventilation, toilets, washing facilities and drinking water.
20) The necessary action is taken in respect of the Working Time Regulations 1998, Young Person Regulations 1997,, new & expectant mothers and those on work experience.
21) All health & safety aspects will be subject to ongoing monitoring and review.
HEALTH & SAFETY RESPONSIBILITIES
THE HEALTH & SAFETY MANAGER
The health & safety manager reports to the managing director in this capacity and is responsible for the practical day to day implementation, administration and monitoring of all aspects of health & safety. This includes responsibility for:
1) Complying with the statutory requirements of all relevant legislation and approved codes of practice.
2) Ensuring that risk assessments are carried out and are reviewed on an annual basis, or when there are any significant changes. Making sure that risks are adequately controlled and safe procedures are in place.
3) Regular inspections of the premises and facilities to ensure the health & safety policy and procedures are being complied with, including daily inspections of the club, and that all machinery and equipment is safe to use, making any recommendations to the managing director concerning health & safety matters.
4) Ensuring that all health & safety rules and safe practices are observed.
5) Ensuring that suitable and appropriate personal protective equipment (PPE), meeting legislation requirements, is provided, is checked regularly and maintained in good condition, and is properly used or worn as necessary, and that training and instructions are given.
6) Ensuring that all machinery and equipment is in good condition and safe to use, and is regularly serviced and maintained.
7) The provision of adequate health & safety training, instruction and supervision for all employees, especially new starters and any employees with disabilities. That training is recorded.
8) Ensuring that fitness instructors are suitably and currently qualified.
9) Maintaining accident and incident records, ensuring they are kept confidential and secure in line with the Data Protection Act.
10) Investigating all accidents, incidents and near misses and recommending corrective and preventive action. That any RIDDOR accidents are reported to the HSE.
11) Ensuring all employees know what to do in the case of fire or other emergency and how to use and the location of fire fighting equipment.
12) Ensuring a sufficient number of first aiders with current certificates and that all employees know the location of the first aid facilities.
13) Making sure that all contractors and visitors to the premises are aware and comply with health & safety procedures.
14) When hazardous materials or substances are purchased ensure that the supplier provides the data sheet, which gives special instructions for use and storage, and these instructions are followed and the details passed onto the relevant employees.
15) Maintaining good housekeeping standards throughout the premises.
16) Ensuring that a risk assessment is carried out for new and expectant mothers to assess risks in workplace activities, and that the appropriate adjustments or changes are made to her working conditions or environment.
17) Ensure that adequate arrangements and assessments are carried out for any young people at work and those on work experience.
18) Promoting an active interest in health & safety by all employees.
19) A system of ongoing monitoring and reviewing of all aspects of health & safety within the sports club.
20) Liaising on health & safety aspects as necessary with other occupiers using the premises.
HEALTH & SAFETY RESPONSIBILITIES
DUTY MANAGERS AND FITNESS INSTRUCTORS
1) Responsible for monitoring health & safety matters whilewhile on duty
2) Ensuring that all health & safety rules and safe practices are observed and that personal protective equipment (PPE) is used or worn correctly and as appropriate.
3) Staff opening and closing the facilities have responsibility to ensure that checklists are completed for each and every shift and filed in the gym office.
4) Any action items brought to the duty manager’s attention must be acted upon immediately.
5) Ensure that the gym is supervised and monitored at all times possible
6) Ensure gym members and their guests have all signed disclaimers or had inductions before they use the facilities.
7) Ensure gym users have been made fully aware of the health & safety rules and procedures and are aware of the risk involved.
8) Ensure all users are wearing suitable clothing.
9) Ensure users have all been shown how to use the equipment properly.
10) Eject any person or persons from the area who are causing a disruption or distress to others either by their actions or by their language.
11) Ensure that any young people or those on work experience are properly supervised and monitored
HEALTH & SAFETY RESPONSIBILITIES
ALL EMPLOYEES
All employees have the following responsibilities under Health & Safety to ensure that they:
1) Have read and fully understood The Oakwood Club Ltd health & safety policy, and to comply with the requirements of the policy together with the health & safety rules and procedures.
2) Co-operate fully with the company on all aspects of health, safety and welfare.
3) Take reasonable care to avoid injury to themselves or to others who may be affected by their work.
4) Keep up to date with health & safety information provided by the company.
5) Follow safe working practices when using equipment, tools and handling chemicals and carrying out work duties, in line with training, instruction and information provided.
6) Use or wear the appropriate personal protective equipment provided and in accordance with the instructions and training given – this is a health & safety requirement. Keep PPE in good condition and report any losses or faulty items straight away.
7) Do not use or operate any equipment unless they have been trained and instructed in its operation.
8) Report straightaway all defects or faults to equipment and materials, and any obvious health or safety hazards, or inadequate precautions that might be putting anyone’s health and safety at risk.
9) Report all accidents, injuries, dangerous occurrences, hazards or near misses to the operations manager, which must be recorded in the accident book.
10) Maintain good standards of housekeeping, especially within their own working area and where others may be expected to have access.
11) Be aware of the emergency procedures to be taken in the event of a fire or other emergency.
12) When working away from the office on customer, clients and other third-party premises or sites, comply with the safety rules or instructions imposed by them, but only if these instructions conform with the requirements of the Health & Safety at Work Act.
13) Inform the managing director of any change to their state of health, either temporary or permanent, which may affect their working ability or their suitability to carry out any particular task or tasks.
14) When a woman knows she is pregnant, she must notify the company as soon as possible to enable an assessment of the risks to her and the unborn child to be carried out.
NEGLIGENCE OF HEALTH & SAFETY RESPONSIBILITIES WILL BE REGARDED AS A DISCIPLINARY MATTER
ARRANGEMENTS
1 RISK ASSESSMENT
1.1 A detailed risk assessment has been carried out to identify the hazards and risks at the sports club premises and facilities and details the main protective and preventive measures required to reduce risk so far as is reasonably practicable. It is reviewed regularly and whenever a situation arises that requires attention, or when there are any significant changes. Risk assessments are of fundamental importance in the management of health & safety. A copy is available for inspection and reference from reception.
2 RECORDING AND REPORTING ACCIDENTS
2.1 An accident report book is provided in the sports club reception for employee accidents, together with accident report forms for accidents, injury, loss or notable near misses involving members of the public.
2.2 All accidents, injuries and near misses will be recorded accurately and will be fully investigated. Investigation is an important means of identifying ways of improving health & safety.
2.3 Accident records will be kept confidential and secure to protect confidentiality of personal data under the Data Protection Act 1998. The accident book will be examined at least annually as part of the review process.
2.4 RIDDOR - deaths, major injuries, over-seven-day injuries, dangerous occurrence and certain diseases have to be reported under the RIDDOR Regulations 1995. Reporting and recording is a legal requirement.
2.5 New RIDDOR phone number – from October 2015 the HSE introduced a new low-rate phone number for its RIDDOR accident reporting centre only: 0345 300 9923 for reporting fatalities and specified major injuries and broken bones, only. All other reportable injuries should be reported via the RIDDOR website. Online – go to www.hse.gov.uk/riddor and complete the appropriate report form. The form will be submitted to the RIDDOR database and a copy will be sent for your records.
3 FIRST AID
3.1 As required under the Health & Safety (First Aid) Regulations 1981 the sports club has a sufficient number of trained first aiders with current certificates, which ensures cover at all times during opening hours. A list of first aiders can be found on the health & safety notice board at reception.
3.2 The company also hold a First Aid Training Course once a year for all staff to attend.
3.3 First aiders will provide first aid in accordance with their training – they are not trained to make a diagnosis or to recommend or provide any medication. First aiders should wear disposable protective gloves when dealing with incidents.
3.4 A first-aid box meeting statutory requirements is maintained and is located in the sports club reception, gym and bar. First-aid box contents are checked once a week to ensure that it is adequately stocked and supplies are ordered as and when needed.
3.5 New guidelines on aspirin allow it to be made available to qualified first aiders to administer to someone with a suspected heart attack, as long as the risks have been assessed; that the company is aware of any employees with heart problems; that the aspirin is in a known location (but not in the first-aid box) and only qualified first aiders can administer it with the employees’ permission. The emergency contact form/medical history form completed by all employees, requests permission (a) for medical information to be released to first aiders and (b) that aspirin can be administered to them should they have a suspected heart attack.
4 FIRE PREVENTION AND PROCEDURES
4.1 A fire safety risk assessment has been carried out to ensure that fire risks have been suitably and sufficiently assessed and the necessary precautions and actions are taken to reduce, remove and control any fire risks, in order to ensure the safety of its employees, and other people on or using the premises who may be at risks.
4.2 Clear fire instructions are displayed showing the arrangements for raising the alarm, evacuation procedures, and the location of the assembly point. This includes assisting with the evacuation of any staff/visitors/members of the public who have any form of disability and those who may be injured.
4.3 Appropriate signs provided for fire exits, fire routes, fire doors, fire extinguishers, comply with Health & Safety (Safety Signs and Signals) Regulations 1996.
4.4 Fire drill practices will be carried out on a regular basis. Fire exits are kept clear of obstructions at all times. Employees receive fire safety training on the procedure to be followed in the event of a fire.
4.5 Sufficient and appropriate fire-fighting equipment is provided and this is subject to regular inspection, testing and maintenance.
4.6 Fire wardens will be familiar with the operation of the fire extinguishers.
4.7 Regular inspections of the premises are carried out to ensure fire procedures and precautions are in place.
5 STATUTORY INFORMATION AND ADVICE
5.1 In accordance with regulations, the company have displayed the notice “Health and Safety Law – What You Should Know”.
6 MANUAL HANDLING
6.1 Covered by the Manual Handling Operations Regulations 1992 (as amended).
6.2 Risks have been assessed during the overall risk assessment and manual handling assessments carried out as necessary. Risks that are identified will be reduced to the lowest level reasonably practicable. Factors taken into account are: the task, the load, the individual, the working environment and other factors such as PPE and mechanical aids.
6.3 It is intended to reduce the risk of manual handling injuries, and to provide guidance on the measures that should be taken to ensure safe lifting and carrying in the workplace.
6.4 In general employees should take care when manual handling where there is a risk of injury, and see if there is an easier, safer way. Mechanical aids will be provided as appropriate together with PPE items, such as hand and foot protection.
7 PERSONAL PROTECTIVE EQUIPMENT (PPE)
7.1 Under the Personal Protective Equipment (PPE) at Work Regulations 1992, as amended by the 2002 regulations, the sports club will provide the necessary and appropriate PPE items wherever there are risks to health and safety that cannot be adequately controlled in other ways.
7.2 Suitable and appropriate PPE is identified as part of the risk assessment process. Sports club workers are provided with polo shirts, sweat shirts and blouses or shirts for functions. Other PPE items include protective gloves, knee pads, goggles, suitable footwear and helmets/protective hats.
7.3 Employees/instructors are required to use/wear all items of protective equipment and clothing as provided and instructed.
7.4 The sports club will provide suitable information, instruction and training to ensure that the purpose of PPE is understood, as are the risks that it is controlling, that users are trained in its proper use, that it fits correctly and of any limitations.
7.5 PPE items must be maintained to keep them clean and in a good state of repair, and items will be replaced as necessary. Appropriate storage and accommodation for PPE will be provided. A tumble drier is provided so that items can be dried in wet conditions.
7.6 Any lost, damaged or faulty PPE items must be reported immediately.
8 SMOKING
8.1 The sports club is a no-smoking area. Staff and others working on the sports club premises are not allowed to smoke.
9. MACHINERY AND EQUIPMENT
9.1 This is covered under the Provision & Use of Work Equipment Regulations 1998 (PUWER) the Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) and the Electricity at Work Regulations 1989.
9.2 It is the responsibility of the managing director and the operations manager to ensure that all equipment and machinery is regularly serviced and maintained.
9.3 Equipment and machinery must be used in accordance with the manufacturer’s instructions, and any repairs or servicing are generally carried out by the supplying companies, registered dealers or approved external contractors. An in-house maintenance schedule for the gym equipment is completed in accordance with the manufacturers guidelines as preventative.
9.4 General repairs and maintenance are carried out in-house.
9.5 There is legislative requirement to manage the risks from portable electrical equipment. To achieve this, all portable electrical equipment will be subject to Portable Appliance Testing (PAT), which will be carried out on a yearly basis.
10 ELECTRICITY
10.1 The Electricity at Work Regulations 1989 places a duty on the sports club to maintain a framework of electrical safety and to address and prevent all foreseeable dangers arising from work involving, or being carried out in the vicinity of, electricity. The regulations apply to portable electrical equipment and building wiring systems in all workplaces.
10.2 Electrical risks are assessed as part of the risk assessment process.
10.2.1 The sports club will provide and maintain, equipment and systems of work that are safe and without risks to health. A 5-year electrical installation certificate is in place and PAT testing has been carried out.
10.3 Any suspect or faulty equipment must be reported immediately and it will be taken out of use and clearly marked ‘do not use’.
10.5 Safe working practices must be followed and only appropriately trained and authorised employees can undertake any electrical work.
10.6 The sports club will provide and ensure use of appropriate protective equipment.
11 CHEMICALS & HAZARDOUS SUBSTANCES (COSHH)
11.1 Under the Control of Substances Hazardous to Health Regulations 2002 (as amended by the COSHH (Amendment) Regulations 2004), the sports club is required to carry out assessments of dangerous substances on the premises and to control their use and storage and to prevent exposure to employees/others.
11.2 All substances (solvents, oils, chemicals, paints, flammable substances, cleaning agents, etc.) will be assessed for possible health affects that might arise from the various working activities. Safety precautions will be identified by reference to the relevant suppliers or manufacturers safety data and hazard information sheets.
11.3 COSHH items must be stored correctly in a secure locked cupboard in the kitchen and other designated storage area with appropriate warning signs. Contract cleaners must supply and bring in their own cleaning materials and may not leave any on the premises. COSHH items used by them all have COSHH information sheets, copies of which have been supplied.
11.4 Appropriate measures to prevent or control exposure to these substances have been introduced such as substitution of a safer product, correct storage and PPE. No chemicals are put into other receptacles and only floor cleaners are diluted and used in buckets.
11.5 All necessary information concerning the hazards and precautions relating to chemical use will be given to the relevant employees together with instructions and training about the risks and the precautions taken. COSHH information/safety data sheets will be made available.
11.6 Employees must wear/use the required personal protective equipment as instructed and/or indicated on the safety data sheets.
11.7 COSHH assessments will be reviewed on a regular basis not exceeding 12 months and where necessary exposure to workers will be monitored.
11.8 Any employee who feels unwell and suspects that the cause is related to any substance used shall report this to the operations manager immediately.
11.9 Refer to the appendix on COSHH at the back of the policy.
12. DISPLAY SCREEN EQUIPMENT/COMPUTERS AND LAPTOPS
12.1 Computers and workstations need to be well designed with suitable lighting and comfortable adjustable seating. Steps will be taken to minimise the risks and to comply with the Display Screen Equipment Regulations 1992 as amended.
12.2 Display screen assessments will be carried out for all users, and in consultation with them look at the workstation equipment, furniture, work environment and any special needs of the individual to evaluate any health & safety risks the employee is exposed to. Having determined the level of risk to the ‘users’, all practicable steps will then be taken to reduce or eliminate these risks.
12.3 The assessment will be reviewed when there are any changes in the users’ environment, equipment or increases in work level. New assessments will be carried out if there are any significant changes and for all new employees.
12.4 Users of display screen equipment can request an eyesight test, which must be carried out by a competent person, and this will be paid for by the sports club.
12.5 Health and Safety information and training will be provided so employees understand how to use computers, laptops and workstations safely.
12.6 Further details about the aspects of health & safely in relation to VDU can be found in the HSE leaflet “Working with VDU’s”.
13 WELFARE & HEALTH SURVEILLANCE
13.1 A comfortable working environment is provided with adequate heating, lighting and ventilation. Facilities include a rest room, a kitchenette with tea/coffee-making facilities and drinking water supply, plus separate toilets for men and women with hot and cold water, soap and hand drying which are kept clean and hygienic.
13.2 The consumption/use of alcohol/drugs whilewhile at work is not permitted.
13.3 The premises do not have any noise issues that require any action under the Noise at Work Regulations 1989.
13.4 The premises are fully alarmed and there is CCTV surveillance in the grounds and car park, as well as in the gym. People are very occasionally working alone on the premises.
13.5 Details of any medical conditions or illnesses are obtained from all employees for health & safety purposes, such as epilepsy, diabetes, asthma and any medication they might be taking.
13.6 The company is small enough to monitor work related stress.
13.7 Hours of work and rest breaks are monitored under the Working Time Regulations 1998 and subsequent amendments.
13.8 A specific risk assessment is carried out for young people at work and will be carried out for any new and expectant mothers.
14 CONSULTATION WITH EMPLOYEES
14.1 To comply with Employee (Consultation) Regulations 1996 the sports club undertakes to consult with employees on health & safety matters. Health & Safety matters are covered during staff meetings and during regular briefings.
15 LINES OF COMMUNICATION AND INFORMATION
15.1 The duty managers and the operations manager are the main contact for health & safety issues, and they will report any health & safety issues directly to the managing director.
15.2 Relevant Health & Safety information will be circulated to employees by memo, via the notice board, by e-mail or during meetings and training sessions.
15.3 The company’s health & safety policy will be circulated to all employees with a master copy available in the bar office for reference at all times. The policy is reviewed at least on an annual basis.
15.4 All employees will be advised of any risks involved in their job performance and the measures and controls to reduce and control these. Copies of the risk assessments are available for viewing at any time in the bar office.
15.5 Emergency and evacuations notices are displayed throughout the building.
16 TRAINING
16.1 The Health & Safety at Work Act 1974 (HSW Act) and the Management of Health & Safety at Work Regulations 1999 places a general duty on employers and others to provide information, instruction and training.
16.2 Areas for staff training include – new employee induction, fire procedures, first aid, manual handling, sports club activities, instructors, personal protective equipment, COSHH, specific job training, gym repairs and refresher training.
16.3 Training is carried out in a variety of ways either through in-house training or external training providers who are suitably qualified or competent persons.
16.4 Health & Safety training will be recorded.
17 WORK AT HEIGHT
17.1 The Work at Height Regulations 2005 apply to all work at height where there is a risk of a fall liable to cause personal injury. The Oakwood Club has a duty to do all that is reasonably practical to prevent anyone falling, by avoiding work at height if they can, using work equipment or other measures to prevent falls. Where work at height cannot be avoided, and where the risk of a fall cannot be eliminated use measures to minimise consequences of a possible fall.
17.2 Risks have been assessed during the risk assessment. Staff using ladders should receive training and be instructed to follow a safe working procedure. Work at height should not be allowed outside during adverse weather conditions that could endanger health & safety. PPE items must be used as appropriate – suitable footwear, hard hats, etc.
17.3 Ladders must be aluminium, in good condition and be checked before each use, as well as being regularly inspected and maintained. Any faults must be reported immediately and the ladder taken out of use.
18. ASBESTOS
18.1 Under the Control of Asbestos at Work Regulations 2006 as amended, the duty to manage asbestos applies to companies who have maintenance and repair responsibilities for non-domestic premises either through a contract or tenancy agreement or because they own the premises.
18.2 This requires finding out if there is asbestos in the premises, its amount and what condition it is in, making and keeping a record of its location, assessing the risk from the material, action needed to manage the risk and providing information to anyone who is liable to work on it or disturb it. HSE leaflet INDG223 from HSE Books provides guidance on the process.
FACILITY LAYOUT and ACCESS CONTROL
⦁ All users of the facility have to report to the reception area where they are booked in.
⦁ Clear signs are in place to prevent unauthorised access to non-public areas.
⦁ Suitable lighting and CCTV cameras are in place.
⦁ There is a pedestrian walkway providing safe access from the lower car parks.
MAINTENANCE
⦁ The premises are appropriately maintained, cleaned and have toilet and washing facilities.
⦁ There is a separate male and female area for changing and hanging clothing and lockers for personal items.
⦁ ADVERSE WEATHER CONDITIONS The duty manager will make a decision to close the club in adverse weather conditions, such as snow, which would endanger the use of the footpaths and car parks.
TRAINING
⦁ All employees, instructors and others are suitably qualified and appropriately trained, including site-specific training and specialist training. Ongoing and refresher training is arranged as required.
INSURANCE
⦁ The Oakwood Club accepts no liability for any personal injury/loss or damage to any individual’s personal effects whilewhile they are on the premises. This does not apply in cases of proven negligence on its part or in case of death.
GYM ETIQUETTE
While the staff here make every effort possible to provide a first-class environment for you to train in, your compliance with the following in the interests of safety and others enjoyment is politely requested:
⦁ When training in the club, always supply your own towel for drying both yourself and the equipment that you are using. Please also use the spray wipe with the centre-feed paper, located around the gym to wipe down equipment you have used.
⦁ Gym attire must be appropriate and clean. This means no outdoor shoes, open-toe shoes or ripped or torn outfits.
⦁ Personal hygiene levels should be inoffensive to other members, and, if necessary, we encourage members to shower before training.
⦁ In the interest of hygiene, when you are perspiring your towel should be placed between your body and the equipment.
⦁ Do not sit on equipment between your sets; let others use or "work in " with you on the equipment.
⦁ Weights and equipment should be returned to their correct positions when finished with.
⦁ Children under 16 are not allowed in the gym at any time apart from "Junior Gym Club" or if they are with a personal Trainer. (Parental supervision is not permitted.) Above all be sensible – if in doubt please ask the instructor and do not put yourself or anyone else at risk.
FIRE and EMERGENCY PROCEDURES
THIS PROCEDURE SHOULD BE FOLLOWED IF THE FIRE ALARM SOUNDS:
⦁ WHEN THE ALARM SOUNDS, LET THE ALARM CONITNUE TO SOUND, AND EVACUATE THE BUILDING. GO TO THE ALARM BOX (LOCATED AT RECEPTION BY THE CLOCK) AND IDENTIFY IN WHICH ZONE THE ALARM HAS BEEN ACTIVATED.
THERE ARE ONLY 2 ZONES – BAR/PARTY ROOM AND SQUASH.
ZONE 1 – THERE ARE 2 ALARM POINTS: 1 IS BY THE CRECHE IN THE BAR, AND THE SECOND IS BY THE MAIN ENTRANCE DOOR IN THE BAR.
ZONE 2 – THERE ARE ALSO TWO POINTS: 1 AT THE END OF THE SQUASH CORRIDOR, AND THE SECOND IS BY THE RECEPTION ENTRANCE DOOR.
⦁ GO TO THE ZONE THAT IS INDICATED AND MAKE SURE THAT THERE ISN’T A FIRE.
IF IT IS A FALSE ALARM:
⦁ GO BACK TO THE UNIT AT RECEPTION AND ENTER ALT 514 THEN PRESS THE SILENCE ALARM BUTTON 1.
⦁ TAKE THE KEYRING LOCATED WITH THE UNIT AT RECEPTION AND GO BACK TO THE POINT THAT WAS ACTIVATED. PUT THE KEY INTO THE RED ACTIVATION POINT AND TURN TO RESET IT.
⦁ GO BACK TO THE ALARM BOX AT RECEPTION, PRESS THE RESET SYSTEM BUTTON.
⦁ REASSURE EVERYONE IT IS A FALSE ALARM.
IF THERE IS A FIRE
⦁ LET THE FIRE ALARM CONTINUE SOUNDING.
⦁ CALL 999 AND GIVE THE RELEVANT DETAILS.
⦁ LET ALL OTHER MEMBERS OF STAFF KNOW AND GET THEM TO EVACUATE THEIR AREAS.
⦁ IF YOU ARE WORKING ALONE START WITH THE GYM AND FREE WEIGHTS ROOM AND EVACUATE ALL PEOPLE OUT OF THE NEAREST FIRE EXIT LOCATED AT THE END OF THE SQUASH CORRIDOR. IF THE GATE OUTSIDE IS LOCKED, THERE IS A KEY IN A BREAK GLASS AT THE END OF THE SQUASH CORRIDOR.
⦁ DIRECT THEM TO OUR ASSEMBLY POINT, WHICH IS THE MEMBERS’ CAR PARK. DON’T FORGET TO TAKE ANY SIGNING IN BOOKS/REGISTERS TO CHECK ALL PEOPLE HAVE BEEN EVACUATED.
⦁ CHECK SQUASH CORRIDOR/COURTS, SUNBED ROOM, TREATMENT ROOM, LADIES’ CHANGING ROOM, MENS’ CHANGING ROOM, BOTH TOILETS AND BAR AREAS, AND DIRECT THEM OUT THE NEAREST FIRE EXIT – EITHER RECEPTION ENTRANCE, DOORS IN THE BAR OR SQUASH CORRIDOR EXIT.
⦁ PROCEED TO THE MEMBERS’ CAR PARK TO MEET THE FIRE OFFICERS.
The procedures set out covers all people on the premises:
IN CASE OF FIRE OR FIRE DRILL
1.1 On the fire alarm being raised, everyone must evacuate the building as quickly as possible using the nearest available fire exit.
1.2 The duty manager must ensure safe evacuation of the club
1.3 DO NOT stop to collect personal belongings.
1.4 Proceed immediately to the designated assembly point
The designated assembly point is:
TOP CAR PARK
1.5 The Fire Warden/other will conduct a roll call to ensure that everyone is outside, including visitors and contractors.
1.6 Remain at the assembly point until you are given further instructions by
the Fire Warden.
ACTION ON DISCOVERING A FIRE:
2.1 IMMEDIATELY raise the alarm.
2.2 Alert the office who will call the fire brigade by dialling 999.
2.3 Inform the duty manager/Fire Warden, but in their absence a senior member of staff who will ensure that all persons (including visitors and contractors) evacuate the premises.
2.4 DO NOT ATTEMEPT to put the fire out. Fire Wardens should only tackle the fire with the extinguishers provided if it is absolutely safe to do so.
2.5 Follow the instructions given under 1. above.
DO NOT RE-ENTER THE BUILDING UNTIL ADVISED TO DO SO BY THE DUTY MANAGER/FIRE WARDEN, WHEN THEY HAVE BEEN ADVISED BY THE SENIOR FIRE BRIGADE OFFICER THAT IT IS SAFE TO DO SO.
FIRE WARDEN DUTIES & ACTIONS
THE FIRE WARDEN SHOULD MAKE THE FOLLOWING REGULAR CHECKS:
⦁ Ensure that escape routes, all doors, and fire exits are kept clear of obstructions.
⦁ Ensure that fire doors are kept shut at all times.
⦁ Ensure fire signs and escape-route signs are kept clean and are in good order.
⦁ Regularly check that fire-fighting equipment and extinguishers are in the correct location, properly signed and are not damaged or broken.
⦁ Ensure that fire extinguishers are not used to prop open doors.
⦁ Look out for and report any fire hazards in the workplace.
FIRE OR EMERGENCY ACTION
⦁ In the event of a fire or emergency, ensure that the fire alarm has been raised.
⦁ Ensure that the fire brigade/emergency services have been called and that the health & safety manager and duty manager have been informed.
⦁ Ensure that all persons (including visitors, members of the public and contractors) evacuate the premises using the nearest available exits, giving special assistance to the injured or those with disabilities.
⦁ Check the premises/area designated and then notify the person in charge that the area has been evacuated and is clear.
⦁ ONLY TACKLE THE FIRE IF IT IS SAFE TO DO SO:
a) If it is still small.
b) There are NO explosive (e.g., gas bottles, aerosols) or flammable materials within the immediate vicinity.
c) The correct fire-extinguishing equipment is available and you know how to use it.
d) It is absolutely safe to do so.
e) You have at least one other person with you to help.
⦁ Otherwise, join everyone else in evacuating the premises.
⦁ At the assembly point:
LIASE WITH THE PERSON DOING THE ROLL CALL TO CHECK THAT ALL PERSONS FROM YOUR PREMISES ARE ACCOUNTED FOR AND REPORT IMMEDIATELYANY MISSING PERSONS TO A
FIRE BRIGADE OFFICER.
DO NOT RE-ENTER THE BUILDING UNTIL ADVISED BY THE SENIOR FIRE BRIGADE OFFICER THAT IT IS SAFE TO DO SO.
HEALTH & SAFETY RULES FOR EMPLOYEES AND OTHER WORKERS
IT IS THE DUTY OF ALL EMPLOYEES TO READ AND BECOME FAMILIAR WITH THESE RULES AND TO ENSURE THAT THEY ARE FOLLOWED
GENERAL SAFETY
1. Working Conditions/Environment
1.1 All accidents, however minor, must be reported to the health & safety manager, and details entered in the accident book.
1.2 Make proper use of all safety equipment, PPE and facilities provided.
1.3 Keep work areas in a clean and tidy condition – poor housekeeping can lead to slips, trips, falls, dangerous work situations and fire hazards.
1.4 Clean up any spillages of liquid immediately.
1.5 Dispose of all rubbish and waste materials in a proper manner.
1.6 Trailing cables from VDU’s, telephones etc should be positioned so as not to cause a trip hazard.
1.7 Steps and ladders should be maintained in good condition and must be checked before use.
2. Fire Precautions
2.1 Observe the non-smoking rules.
2.2 Keep fire doors shut at all times.
2.3 Fire extinguishers must not be removed from their designated place or used to prop open doors.
2.4 Keep all emergency and fire exits and potential escape routes clear of obstructions.
2.5 Ensure that all waste, especially materials like paper, is regularly removed.
2.6 Ensure that materials, such as flammable gases, liquids or plastic foams, are stored in areas away from the workplace, or in fire-resistant stores.
2.7 Store equipment, books, paper, etc. tidily and away from power points and leads and away from sources of heat i.e., not on top of heaters or air-conditioning units.
2.8 Electricity is a major source of fire. When leaving a building ensure that all equipment and lights are turned off.
2.9 Make sure you a familiar with the emergency procedures, the location of escape
routes and fire extinguishers, and where the assembly point is.
3. Filing & Storage
3.1 Load bottom drawers of filing cabinets with the heaviest materials to ensure stability.
3.2 Ensure good storage and stacking procedures are followed so that items are not likely to fall and cause injury.
3.3 Do not exceed the safe load weight on racks and shelves.
3.4 Do not allow items to stick out or overhang from shelves or stack items in gangways or access routes.
3.5 Report any damaged or unsafe racking or shelving or storage facilities straightaway.
4. Protective Clothing and Equipment (PPE)
4.1 You must use/wear all the items of protective equipment/clothing provided, and as instructed and/or as indicated on the safety data sheets. Failure to do so will result in disciplinary action.
4.2 PPE has been specially selected and provided by the company to be worn or used by you to protect you against risks – it is one of your best defences against injury and exposure to hazards at work.
4.3 When using certain equipment and machinery it is compulsory to wear the PPE items identified and recommended by the manufacturer.
4.4 It is your responsibility to use or wear the equipment, so it can do its job of protecting you:
Know the hazards for the job you are doing and which protective equipment is needed.
Use the equipment provided in the way you have been shown.
Check the equipment before each use to make sure it’s in good working condition.
Take care of the equipment assigned to you, and keep it clean.
4.5 Do not misuse or wilfully damage any item of protective clothing/equipment.
4.6 Report any damage, loss, faulty or unsuitability of protective clothing/equipment to your line manager/supervisor/other.
4.7 Failure to wear or use personal protective equipment may result in action being taken under the company disciplinary procedure. Remember it is provided to protect your health and safety.
5. Equipment
5.1 You must not operate or use any type of machine or equipment unless you have been properly trained and are authorised to do so.
5.2 You must make full and proper use of all equipment safety features and guarding.
5.3 Report immediately any fault, damage, defect or malfunction of any machine, plant, equipment, tools, guards or safety features.
5.4 The correct PPE items must be worn/used i.e., safety boots and hard hat, and a safety harness must be used when working at height.
5.5 All equipment must be regularly checked and should also be checked each time it is used i.e., ladders and safety harnesses.
5.6 Only authorised personnel are permitted to repair or adjust electrical and mechanical machines, light fittings, plugs, connectors and power cables.
5.7 Computers should not be used continuously. Break up work patterns with other tasks so you get a regular rest from the VDU. More frequent changes of activity are better than longer occasional ones.
5.8 Switch off any plugs when not in use i.e., mobile phone battery chargers.
5.9 All tools should be kept in good condition and stored in a safe secure area.
6. Materials and COSSH items
6.1 Use all substances, chemicals, flammable liquids, pressurised gases (including aerosols) etc. in accordance with the written and verbal instructions provided.
6.2 When using hazardous substances consult any COSHH Assessment Data Sheets.
6.3 After use always return COSHH items to their designated safe storage area.
6.4 Personal Protective Equipment (PPE) items must be used/worn as instructed.
6.5 Wastepaper baskets must be used for scrap paper waste only. Broken glass or sharp items must be disposed of separately.
7. Manual Handling
7.1 Avoid hazardous manual handling and manual lifting operations if a safer way (i.e., mechanical) is practical.
7.2 Assess the risk of injury from any manual lifting or handling which cannot be avoided.
7.3 Reduce the risk of injury accordingly by following the safe systems of work and rules provided.
7.4 Wherever possible use a mechanical aid to assist you to keep unnecessary manual handling to a minimum. Get additional help if necessary.
7.5 Plan the lift and check the weight of the load before attempting to lift or move it.
7.6 Ensure the route you are planning to take is free of obstructions.
7.7 Wear/Use personal protective equipment as necessary i.e., foot protection & gloves.
8. Personal Safety
8.1 It is a legal obligation of all employees to take reasonable care to avoid injury to themselves or to others who may be affected by their work.
8.2 Refrain from unintentional or reckless interference with anything provided in the interest of Health & Safety.
8.3 Be aware of and conform to the correct emergency actions to be taken in the event of a fire or emergency situation.
8.4 Report to the managing director any medical condition, or the taking of prescribed medicines, that could affect your safety or that of others.
9. Alcohol Policy
9.1 Working under the influence of alcohol constitutes a health & safety risk not only to yourself, but to other members of staff, customers and others who may be affected by your actions, and can have serious workplace implications, particularly where your work involves operating machinery or driving.
9.2 The consumption of alcohol whilewhile at work is not permitted – except when allowed at specific authorised events.
9.3 Being drunk or drinking whilewhile at work will amount to serious misconduct, and disciplinary action will be taken under the company disciplinary procedure.
9.4 Remember that it can take up to eight hours to get rid of the alcohol from drinking four pints of beer. If you have been drinking over a long period the previous night you may well be still affected by it at work the following morning, this also applies if you have been drinking at lunchtime before reporting to work.
9.5 The chances of having an accident are increased when alcohol is consumed because it slows down your actions, makes you less alert, affects your judgement, concentration, accuracy, performance and co-ordination and can have serious workplace implications.
10. Drugs Policy
10.1 The company has a strict policy that forbids the use of, the supply of, or the possession of illegal drugs on company premises, and the misuse, whether deliberate or unintentional, of prescribed drugs and substances such as solvents.
10.2 Anyone found to be using or under the influence of drug misuse will be suspended from work immediately, and a full investigation will be carried out. Dismissal action may be taken in cases of gross misconduct.
HEALTH & SAFETY RULES
MISCONDUCT
Any employee if found to have acted in the following way/s will be subject to disciplinary action under the company disciplinary procedure:
⦁ Any serious or wilful breach of the Health & Safety Rules or requirements of the Health & Safety Policy.
⦁ Unauthorised removal or interference with any machine guarding, safety guard or protective devices.
⦁ Not wearing or using personal protective equipment or clothing provided and as instructed, particularly where it is a compulsory requirement.
⦁ Wilful damage to, misuse or interference with any item provided in the interests
of health, safety and welfare at work.
⦁ Misuse of fuels, chemicals, flammable materials, pressurised gases, hazardous
substances or toxic materials.
⦁ Smoking whilewhile handling or in close proximity of flammable substances, or where smoking is prohibited.
⦁ Practical jokes or horseplay, which could cause accidents to persons or equipment.
⦁ Making false statements or in any way deliberately interfering with evidence
following an accident or any dangerous occurrence.
⦁ Working or driving under the influence of alcohol, drug or solvent abuse.
This list is not exhaustive
SAFETY RULES FOR VISITORS/CONTRACTORS ON THE PREMISES
The Oakwood Club Ltd has a duty of care to ensure that all visitors and contractors are aware and comply with the company health & safety procedures whilewhile on the company premises, and before any work commences.
Reporting In
All visitors, contractors and others must report to reception on arrival and check out on leaving. A sign in log can be found in the fire safety file at reception.
Fire & Emergency Procedures
All visitors/contractors must follow the fire procedures displayed on the premises.
Personal Protection
Protective equipment and/or clothing must be worn/used as required, and when provided by the company.
Accidents
All accidents and/or injuries must be reported straight away and before leaving the premises, to the duty manager or operations manager and an accident report completed. Any immediate medical attention will be given on site by a first aider, who will arrange emergency services if required.
Smoking
Please adhere to the “No Smoking” controls.
Security
Parked vehicles must not obstruct fire exit routes, road access or other vehicles and are left at the owners’ risk. CCTV cameras are in place.
Nothing must be removed from the premises without prior permission, and the company reserves the right to request to search visitor’s bags, packages and vehicles.
Insurance
The Oakwood Club Ltd accepts no liability for any personal injury/loss or damage to any individual’s personal effects whilewhile they are on the premises. This does not apply in cases of proven negligence on its part or in case of death.
Contractors must not work on the premises unless covered by their own insurance against risk.
APPENDIX
CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH REGULATIONS (COSHH) 2002
(as amended by the 2004 Regulations)
INTRODUCTION
The above regulations require companies to carry out a risk assessment of dangerous and hazardous substances on their premises and to control their use, storage and despatch as far as is reasonably practicable in order to protect both employees and others who may be exposed and to prevent ill health. The above regulation was amended by the Control of Substances Hazardous to Health (Amendment) Regulations 2004 and:
⦁ substitute new requirements to observe principles of good practice for the control of exposure to substances hazardous to health.
⦁ introduce a single new workplace exposure limit that replaces occupational exposure standards and maximum exposure limits.
⦁ introduce a duty to review control measures, including systems of work and supervision, at suitable intervals.
Hazardous substances can harm employees if exposure is not properly controlled. Companies are further required to record the substances used, stored and despatched and to set up safety systems for their use, storage and despatch. Substances hazardous to health include: gases, vapours, flammable liquids, fumes, dust and solids and can also be part of a mixture of materials.
HAZARDOUS SUBSTANCES PRESENT IN THE WORKPLACE:
COSHH applies to a wide range of hazardous substances that are capable of causing an adverse health effect, and include:
⦁ Substances used directly in work activities e.g., chemicals, adhesives, paints and cleaning agents.
⦁ Substances generated during work activities e.g., fumes from soldering and welding.
⦁ Naturally occurring substances e.g., grain dust.
⦁ Biological agents such as bacteria, viruses and other micro-organisms.
⦁ Substances or mixtures of substances classified as dangerous to health under Chemicals Hazard Information and Packaging for Supply Regulations 2002 (CHIP) as amended by the 2004 regulations.
⦁ Substances with workplace exposure limits.
COSHH applies to virtually all substances hazardous to health except: asbestos and lead (which have their own regulations), substances which are hazardous because they are radioactive, at high pressure, at extreme temperatures or have explosive properties (other regulations apply) and biological agents that are outside of the employers’ control substances (e.g., catching an infection from a work colleague).
Offices/premises – photocopier toner, correction fluids, developer fluids.
Domestic cleaning materials – bleach, toilet cleanser, window cleaner, furniture polish and floor cleaners.
Maintenance departments – paints, solvents, biocides, lubricating oils.
Pest control substances – fly spray, mouse poisons.
Workshops – solvents, adhesives, varnishes, paints, wood dust, welding fumes, fibreglass resin and fumes, diesel and diesel fumes, wood preservatives, pesticides.
HOW THE SUBSTANCES ARE HAZARDOUS
Substances can enter the body in a variety of routes:
Inhaled – such as exposure to spray drift or vapour.
Swallowed (either directly or from settling on food etc., or from eating food with contaminated fingers).
Ingestion – smoking/eating/drinking with contaminated hands or face.
Absorbed or introduced through the skin or via the eyes (either direct or from contact with contaminated surfaces or clothing) i.e., splashes on unprotected skin and eyes, or contact with contaminated clothing, surfaces or recently treated areas.
Injected into the body by high-pressure equipment or contaminated sharp objects.
Examples of the effects of hazardous substances:
Asthma as a result of developing allergy to substances used at work.
Skin irritation or dermatitis as a result of skin contact.
Losing consciousness as a result of being overcome by toxic fumes.
Cancer, which may appear long after exposure to the chemical that caused it.
Infection from bacteria and other micro-organisms.
WHAT COSHH REQUIRES
To comply with COSHH there are eight steps to be followed:
Step 1 Assess the risks.
Step 2 Decide what precautions are needed.
Step 3 Prevent or adequately control exposure.
Step 4 Ensure that control measures are used and maintained and are reviewed at suitable intervals.
Step 5 Monitor the exposure.
Step 6 Carry out appropriate health surveillance.
Step 7 Prepare plans and procedures to deal with accidents, incidents and emergencies.
Step 8 Ensure employees are properly informed, trained and supervised.
Step 9 To follow the principles of good practice for the control of exposure to substances hazardous to health.
1. ASSESSING THE RISK TO HEALTH
When carrying out the risk assessment, the first step is to identify the hazardous substances present in the workplace and range of tasks involved. The next step is to consider how the substances are hazardous and the risks and effects they have and decide who could be exposed and how. Determine how much of the substance is used, taking into account all relevant routes of exposure, how often exposure liable is to occur and what levels people are exposed to and for how long.
Substances or mixtures of substances classified as dangerous to health can be identified by their warning label and the suppliers must provide a safety data sheet for them. Ensure that there is a safety data sheet for each substance you use. If there isn’t one or you think it has been updated, ring the supplier and request another copy. Safety data sheets include information about the hazardous properties of the substance, and information on handling, storage, exposure controls and personal protection.
Orange warning labels on products have black hazard symbols, an indication of danger, plus warnings and safety advice – so always read the label.
2. DECIDE WHAT PRECAUTIONS ARE NEEDED
Consider the precautions that are necessary in light of the risks identified to prevent or control exposure. Decide on the action you need to take to remove or reduce the risk to acceptable levels and that are proportionate to the health risk. Reduce risks where possible by using a less hazardous chemical or non-hazardous product.
3. PREVENT OR ADEQUALTELY CONTROL EXPOSURE
COSHH regulations require you to prevent exposure to substances hazardous to health, if it is reasonably practicable to do so. You might:
Change the process or activity.
Replace it with a safer alternative.
Use it in a safer form e.g., pellet instead of powder.
If prevention is not reasonably practicable you must adequately control exposure by placing appropriate measures in place consistent with the risk assessment, including some of the following:
Use appropriate work processes, systems and engineering controls and provide suitable equipment and materials.
Control exposure at source i.e., local exhaust ventilation.
Provide suitable personal protective equipment (PPE) e.g., face masks, respirators, protective clothing – in combination with other control measures but never as a replacement for other control measures.
Have adequate control i.e., using workplace exposure limits.
4. ENSURE THAT CONTROL MEASURES ARE USED AND MAINTAINED, AND CONTROL MEASURES ARE REVIEWED AT SUITABLE INTERVALS
COSHH requires that employees make proper use of control measures and report defects.
COSHH also places specific duties on the company to ensure that controls are kept in efficient working order and in good repair and are regularly reviewed.
Safe handling and storage methods of substances must also be used. Any hazardous substances kept should be stored in a separate area/building and where possible in a secure, lockable unit with clear warning signs. This will reduce possible employee exposure in the event of accidental spillage. No Smoking is allowed. Different substances may require different storage i.e., gas cylinders need to be stored in a secure outside compound where possible. Some chemicals react dangerously together. Check labels, safety data sheets and information from the supplier to decide on storage arrangements.
Control measures will be reviewed at suitable and regular intervals to ensure their continuing effectiveness, and as part of the annual review of the overall risk assessment.
5. MONITOR EXPOSURE
Monitoring the exposure of employees to hazardous substances will be required in certain cases. Where there are serious risks to health if control measures fail or deteriorate, you have to measure the concentration of the substance in the air breathed in by workers if you do not have another adequate method of evaluation e.g., a system with an automatic alarm that detects hazardous substances. This is in line with the single new workplace exposure limits introduced by the COSHH Amendment Regulations 2004.
6. CARRY OUT APPROPRIATE HEALTH SURVEILLANCE
COSHH requires Companies to carry out health surveillance in the following circumstances:
⦁ Where an employee is exposed to one of the substances listed in schedule 6 to COSHH and is working in one of the related processes.
⦁ Where employees are exposed to a substance linked to a particular disease or adverse health effect.
Health surveillance might involve examination by doctor or trained nurse. Simple records of any health surveillance carried out must be kept. COSHH requires health records to be kept for 40 years.
7. PREPARE PLANS AND PROCEDURES TO DEAL WITH ACCIDENTS, INCIDENTS AND EMERGENCIES
Should there be leaks, spills or other uncontrolled release of a hazardous substances or in the event of a fire, it is important that those involved in dealing with these situations are aware of any chemicals involved and the appropriate method of dealing with them. It is important to plan for emergencies and have procedures in place. The use of wrong emergency procedure could make the situation worse.
Spillages or Leakage: if it is found, the following procedure should be adopted –
(a) Do not attempt immediate clean up.
(b) Erect a barrier around the area of the spillage to prevent access by others.
(c) Contact the health & safety manager.
(d) Consult the safety data sheet for spilt chemical in conjunction with the health & safety manager. Decide on appropriate clean-up procedure.
(e) The health & safety manager will arrange for someone to clean up and dispose of the damaged container and any other contaminated items as described in the hazard data sheet.
(f) Ensure that the incident is recorded and details put in the health & safety file.
8. ENSURE EMPLOYEES ARE PROPERLY INFORMED, TRAINED AND SUPERVISED
This is a vital requirement and a very important part of the management approach to COSHH. COSHH requires that employees know:
⦁ The names of the substances they work with or could be exposed to.
⦁ The risks to health created by exposure.
⦁ The main findings of the risk assessment.
⦁ The control measures and precautions that should be taken.
⦁ How to use personal protective equipment and clothing provided.
⦁ Results of any exposure monitoring and health surveillance.
⦁ Emergency procedures which need to be followed.
Information, instruction and training should be updated and adapted to take account of any significant changes.
9. PRINCIPLES OF GOOD PRACTICE FOR THE CONTROL OF EXPSOURE TO SUBSTANCES HAZARDOUS TO HEALTH
1. Design and operate processes and activities to minimise emission, release and spread of substances hazardous to health.
2. Take into account all relevant routes of exposure – inhalation, skin absorption and ingestion – when developing control measures.
3. Control exposure by measures that are proportionate to the health risk.
4. Choose the most effective and reliable control options, which minimise the escape and spread of substances hazardous to health.
5. Where adequate control of exposure cannot be achieved by other means, provide, in combination with other control measures, suitable personal protective equipment.
6. Check and review regularly all elements of control measures for their continuing effectiveness.
7. Inform and train all employees on the hazards and risks from the substances with which they work and the use of control measures developed to minimise the risks.
8. Ensure that the introduction of control measures does not increase the overall risk to health & safety.
PERSONAL PROTECTIVE EQUIPMENT
PPE will be provided and should be used as required and instructed. The risk assessment should help decide which parts of the body are likely to be exposed to the substances. Safety data sheets also advise on the appropriate PPE to be used. PPE must be checked for damage both before and after use. It must be kept clean and regularly maintained.
There are five types of protective clothing that may be required:
⦁ Protective Gloves
⦁ Face shields or eye goggles/safety glasses.
⦁ Overalls/laboratory coats.
⦁ Protective footwear.
⦁ Respiratory protective equipment.
DISPOSAL PROCEDURES
There need to be safe methods for the disposal of hazardous substances and contaminated clothing. Appropriate and safe handling methods of disposal must be established and a clear procedure put into place. Certain substances require special precautions and special disposal and require authorisation from the local authority i.e., special waste. Other items are disposed of in accordance with manufacturer’s instructions.
The Oakwood Club Ltd trading as Sandown Sports
More Lane, Esher,
Surrey KT10 8AN
Reviewed August 2023